A Voice Prompt You Can Use in the Truck

Talk like you’re updating your team — AI will turn it into something you can send.

Author

David Grove
June 13, 2025

Hey there,

On Wednesday, I showed how to use AI without typing a word.

Today, here’s the exact prompt — plus 3 real-world examples to try yourself.

🎤 The Prompt

“I’m going to give you a quick update.
Just turn it into [what you want — a follow-up note, a CRM summary, or 3 emails].
Here it is: [start talking]”

Use it inside:

  • ChatGPT (mobile app)

  • Gemini

  • Claude (voice-to-text → paste)

🧱 Example 1: Sales Drop-In → CRM Entry

Voice Note:

“Just stopped by Crestline Apartments to check their vendor timelines.
Talked to Ashley — their restoration contract ends in September.
They review bids in July.

“I also saw:

  • Security: Sentinel Group

  • Landscaping: Pine & Palm

  • Fire extinguishers: RedCap Safety

Told Ashley we’d send our scope examples, insurance partners, and a case study.

Please turn this into a CRM note with follow-up actions.”

AI Output:

CRM Contact Log – Crestline Apartments

  • Spoke with Ashley

  • Contract ends Sept; bids reopen in July

  • Vendors onsite: Sentinel (security), Pine & Palm (landscape), RedCap (extinguishers)

  • Follow up by July 15 with scope summary, insurance info, and case study

🥗 Example 2: Chamber Luncheon → 3 Follow-Up Emails

Voice Note:

“Just left the Chamber lunch — talked to:
Mike from Pine Builders
Janette from Oakview Realty
Diego from Reliable Plumbing

Mike wants a case study.
Janette asked for a flyer and quick call.
Diego — connect with Jeff.

Please draft 3 emails I can send.”

AI Output:

To Mike:

Subject: Project Case Study from Today’s Lunch

Great meeting you — attached is a recent case study for reference.
Let me know if you'd like to chat about upcoming projects.

To Janette:

Subject: Services Flyer + Quick Intro Call

Good seeing you today.
Attached is our services flyer — happy to hop on a quick call next week if helpful.

To Diego:

Subject: Intro to Jeff — Trade Coordination

As mentioned, looping in Jeff from our team.
He handles trade alignment — you two should connect.

🏗️ Example 3: Job Walk → 1 Note, 3 Outputs

Voice Note:

“Just finished the Delgado job walk.
Equipment still running — ready to pull Saturday.
No secondary damage.
Flooring sub can bring in materials Monday to acclimate.

Please create 3 updates:
one for the adjuster, one for the homeowner, one for the flooring sub.”

AI Output:

To Adjuster:

Equipment pull set for Saturday.
No secondary damage.
Flooring materials to arrive Monday for acclimation.

To Homeowner:

Everything looks good.
Equipment will be removed Saturday.
Flooring arriving Monday to adjust to the space before install.

To Flooring Sub:

Job will be clear after Saturday.
Go ahead and drop flooring Monday to begin acclimation.

🟨 Core Takeaway

Talk once — tell AI what you want — and get clean, tailored updates.

Try this on your next job, drop-in, or sales meeting.
If you send me your voice note, I’ll send you back a clean version.

— Dave