- Restor-AI-tion
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- Insurance Interface System
Stop chasing adjusters. Start getting approvals. These prompts turn insurance hassles into handled.
Insurance companies have their own language. Miss one detail, use the wrong term, or sound too pushy, and your approval sits in limbo. These four prompts speak fluent adjuster and get money moving.
Field-tested on hundreds of claims. Zero insurance jargon required from you.
Prompt 1: The Approval Accelerator
What it fixes: Initial claim documentation that gets approved on first submission.
The Prompt:
Act as a restoration contractor documenting damage for an insurance claim submission.
Property address: [address]
Date of loss: [date]
Cause of loss: [water/fire/storm/etc]
Affected areas: [list rooms/areas]
Emergency mitigation completed: [what you've done]
Observations: [bullet points of what you found]
Create a professional initial damage report that includes:
- Clear cause and date of loss
- Specific affected areas with square footage if known
- Mitigation steps taken to prevent further damage
- List of damaged materials/systems
- Recommended immediate actions
- Note about full estimate to follow
Keep it factual, organized, and under 300 words. Use insurance-friendly terminology.
Field Example:
You type: "Toilet supply line broke Jan 15. Flooded bathroom, hallway, 2 bedrooms. Extracted water, demo'd wet drywall, running 12 air movers and 3 dehus."
AI returns: Professional report that adjusters can immediately process
Result: 75% faster initial approval vs. handwritten notes
Prompt 2: The Follow-Up Formula
What it fixes: Checking on pending approvals without sounding desperate or annoying.
The Prompt:
Act as a professional restoration contractor following up with an insurance adjuster.
Claim number: [number]
Insured name: [name]
Date submitted: [date]
Days waiting: [number]
Previous contact: [date if any]
Write a brief, professional follow-up that:
- References claim details for easy lookup
- Politely asks for status update
- Mentions any time-sensitive factors
- Offers to provide additional documentation
- Suggests next steps or timeline
- Maintains cooperative tone
Maximum 100 words. Professional but friendly.
Field Example:
You type: "Claim #78234, Smith family, submitted Jan 10, been 8 days, need to order materials soon"
AI returns: Perfect follow-up that gets responses, not ignored
Pro tip: Send Tuesdays at 10am for best response rate
Prompt 3: The Supplement Supporter
What it fixes: Getting additional coverage when you discover hidden damage.
The Prompt:
Act as a restoration contractor requesting a supplement to an insurance claim.
Original scope: [brief description]
New findings: [what you discovered]
Additional work needed: [list items]
Cost impact: [rough estimate or percentage]
Create a supplement request that:
- Clearly explains what was discovered and when
- Justifies why it wasn't in original scope
- Details the additional work required
- Emphasizes preventing future damage
- Requests expedited review if time-sensitive
- Attaches photo references if applicable
Keep professional, factual, under 200 words.
Field Example:
You type: "Original was kitchen water damage. Opened wall, found mold all through bedroom wall behind it. Need full mold protocol. Maybe $5k more."
AI returns: Supplement request that explains without triggering coverage concerns
Success rate: 85% approval on first supplement submission
Prompt 4: The Payment Pusher
What it fixes: Final invoice submissions that actually get paid within 30 days.
The Prompt:
Act as a restoration contractor submitting a final invoice for payment.
Claim number: [number]
Job address: [address]
Work completed date: [date]
Invoice amount: [amount]
Deductible status: [collected/to be collected]
Draft a professional final submission email that:
- Confirms project completion
- References all claim numbers and approvals
- Lists attached documentation (invoice, photos, certificate of completion)
- Clarifies deductible handling
- Requests payment timeline
- Provides contact for any questions
- Thanks them for smooth process
Keep it concise, professional, under 150 words.
Field Example:
You type: "Claim #78234, 123 Main St, finished Jan 20, $12,847, deductible collected"
AI returns: Clean submission that accounting departments love
Result: Average payment: 22 days vs. industry standard 45-60
How to Use This System
Create a folder with these prompts on your phone
Use them in order as job progresses
Copy AI output into your email/system
Attach photos and documentation
Track response times to optimize sending
Pro workflow: Initial report → Follow-up day 7 → Supplement if needed → Final submission
Field Notes
"The supplement prompt alone saved three jobs from going sideways. Adjusters actually thanked me for the clear documentation." - Water Tech in Houston
"Payment time cut in half. I'm using the exact format for every job now." - Operations Manager in Tampa
"No more rewrites. First submission gets approved." - Estimator in Seattle
Insurance Company Variations
Different carriers prefer different styles. After using base prompts, add:
State Farm: "Include line item details"
Allstate: "Reference Xactimate codes if known"
USAA: "Emphasize restoration vs. replacement savings"
What's Next
This is Part 2 of the Admin Automation Playbook.
Next up: Documentation Station (4 prompts that turn chaos into compliant records)
This week's challenge: Use the Approval Accelerator on your next claim. Time how long it takes vs. your normal process.
Insurance adjuster gave you a template that works great? Share it. We'll test and credit you if we feature it.