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  • Writing Job Summaries Used to Take 30 Minutes. Now It Takes 3.

Writing Job Summaries Used to Take 30 Minutes. Now It Takes 3.

(A Real Workflow Contractors Can Steal Today)

Author

William Tygart
May 26, 2025

Why this matters:
Every job needs documentation — whether it’s for your internal records, the homeowner, or the insurance company. But writing job summaries is a pain. It’s repetitive, time-consuming, and often the first thing skipped when things get busy. With AI, you can knock it out in minutes — and make it sound sharp.

The Old Way: Painful, Manual, and Easy to Delay

You’d finish a job, maybe jot down some notes…
…but the summary? That waited until the end of the week — or never happened.

Even when you did write it, it felt rushed.
Unclear.
Too short.
Or way too long.

The New Way: Prompted, Polished, and Fast

Here’s the real workflow we tested:

Step 1: On-site tech sends a few bullet points via text or voice memo

Step 2: Admin drops this into ChatGPT:

“Write a short, professional job summary for a water mitigation project based on these notes. Make it suitable for insurance documentation and homeowner records.”

Step 3: AI delivers a clear, 1-paragraph writeup — ready to paste, tweak, or file

Total time: 3 minutes.
No mental drain. No writing from scratch.

Use This Now

Try it on your next job.
Don’t aim for perfect — aim for “better than nothing, done in 3 minutes.”

The real win is this:
Once your team sees how fast and useful this is, they’ll want to document more — not less.